By-Laws: Finance

A1. Club keys

(1) Keys will only be issued to Bowls or Life members of the club.

(2) If a member does not renew their membership, they must return their key to the club.

(3) A clearance will not be granted to members who wish to transfer to another bowls club until they have handed in their club key.

(4) A refund of the deposit paid will be made upon the return of a club key.

(5) If members swap keys (for example, handing over to a new board member) the key custodian is to be informed.

A2. Club hire

(1) Club hire fees for meetings only will be as follows:

Club Hire $25 for the first three hours.
$20 per hour thereafter.
Catering Finger food: $5 per head (minimum 10 people)
Other options available at negotiated rates
Bar facility with bar person No charge for more than 30 attendees
$20 per hour for less than 30 attendees
Kitchen Up to 50 people: $25
Over 50 people: $50

(2) Regular meetings (eg: monthly) by negotiation.

(3) Club hire fees for functions will be as follows:

Club Hire $30 for the first three hours.
$20 per hour thereafter.
Refundable bond of $200 to be paid in advance.
Catering Finger food: $5 per head (minimum 10 people)
Other options available at negotiated rates
Bar facility with bar person No charge for more than 30 attendees
$20 per hour for less than 30 attendees
Kitchen Up to 50 people: $30
Over 50 people: $60

(4) If an organiser believes the function will require security the cost is to be borne by the hirer.

(5) Members of the club will receive a 50% discount.

A3. Sponsorship

(1) All sponsorship deals will run from the date of signing for a period agreed between the Club and the Sponsor, but will end on 30 April in the final year of the agreement.

(2) Sponsorship signage will be offered to sponsors as follows:

  • Scoreboard signs ($50 per year plus GST). These signs are 50cm x 30cm and are placed at the bottom of the scoreboards at the end of each rink. They will only be visible to bowlers and spectators out on the green but not to the general public.
  • Canopy signs ($300 per year plus GST). These signs are 230cm x 50cm and are placed on the shade canopies that are arrayed on two sides of the green. They will be visible to bowlers, spectators and guests of the club but not to the general public.
  • Street signs – small ($500 per year plus GST). These signs are to be a maximum of 250cm x 100cm and are placed on the south-facing wire fence or club-house wall. They will be visible to anyone passing the club, either by foot or by car, but only in one direction.
  • Street signs – large ($750 per year plus GST). These signs are to be a maximum of 300cm x 250cm and are placed on the east-facing wire fence or club-house wall. They will be visible to anyone passing the club, either by foot or by car, in either direction.

(3) Prices will be reviewed and adjusted (as deemed appropriate) by the Board of Management at their first board meeting after being elected at the AGM.

A4. Financial accounting for events/functions

(1) The club must document all monies received when playing any form of championship event, social day or sponsored day or when holding any function.

(2) A record must be kept of each draw (for playing events) and a list must be kept of the names of everyone who paid to play or attend the event/function.

(3) All net monies received are to be banked through the club POS cash register

A5. Playing in events at other clubs

(1) Members who play at an outside club event as an individual or in a team are responsible for paying their own entry fees and costs.

(2) If members are selected to represent the Sorell Bowls Club as an individual or in a team in an outside club event, the club will pay the entry fees/costs for that person or persons if written application is made to the Board of Management to do so.

A6. Support for representative players

(1) The club will consider requests for support by any financial member who is selected to represent the South and has to travels to the North or North-West to play.

(2) The member travelling must present their itinerary to the Board (or the President in cases of short notice) that includes the costs covered by BTS and/or BT, and the level of assistance being requested.

A7. Reimbursement of expenses

(1) The Club may reimburse expenses incurred by members or other parties in providing bona fide services to and/or for the Club.

(2) The services must be pre-approved by the Board of Management and will only be paid upon presentation of appropriate receipts to the Treasurer.

A8. Reimbursement for printer ink

(1) The Board of Management has approved the purchase of replacement printer ink for the Secretary’s home printer as required using the club credit card.

(2) The Board of Management has approved the purchase of replacement printer ink for the Treasurer’s home printer as required using the club credit card.

A9. Cost of qualifications

(1) Any member of the club who wishes to obtain any of the qualifications listed below must do so at their own expense even if they are doing so for the benefit of the club.

• Responsible serving of alcohol
• First aid officer
• Coach
• Selector

(2) Any member with a qualification listed above, who has to renew their qualification, may apply to the Board of Management for reimbursement of costs.

(3) If they have used their qualification in service to the club, the board will automatically approve the refund.

A10. Cost of qualifications – officials

(1) The Board of Management has determined that the process for qualifications as an official should be that members who undertake:

  • the Markers course must pay the full cost of the course themselves.
  • the Measurers course should pay the course cost and seek a reimbursement of half the cost from the club.
  • the Umpires course can seek a full reimbursement of the course cost from the club.

(2) Any member with a qualification listed above who has to renew their qualification may apply to the Board of Management for reimbursement of costs.

(3) If they have used their qualification in service to the club, the board will automatically approve the refund.

A11. Green keeper’s Honorarium

(1) The Board of Management will pay an honorarium of $2,500 per financial year to the Greenkeeper.

(2) Payment of the honorarium will be contingent upon satisfactory performance, as measured against the statement of duties for the position.

(3) Should Greenkeepers change part-way through the year, the honorarium will be paid proportionally.

(4) The distribution of the honorarium to assistant greenkeepers will be at the discretion of the Green keeper.

(5) The honorarium payment(s) will be settled in the month of April of each year.

A12. Bar Manager’s Honorarium

(1) The Board of Management will pay an honorarium of $2,500 per financial year to the Bar Manager.

(2) Payment of the honorarium will be contingent upon satisfactory performance, as measured against the statement of duties for the position.

(3) Should a Bar Manager change part-way through the year the honorarium will be paid proportionally.

(4) The distribution of the honorarium to bar staff will be at the discretion of the Bar Manager.

(5) The honorarium payment(s) will be settled in the month of April of each year.